East Dunbartonshire Council uses the Scottish Council on Archives Records Retention Schedules to manage the length of time the Council keeps information. There are a number of schedules that cover the retention of educational records.
002.003 Admission forms Retention for 1 year
002.007 Attendance records Retention for 4 years
002.008 Exclusion records Retention for 7 years
002.014 Pupil Progress Report Retention for 5 years
Full details about the retention schedules for education can
The Council has a legal obligation to ensure that there is an adequate and efficient school and further education system within East Dunbartonshire. If you do not provide us with the personal information we have asked for then the Council will not be able to provide this statutory education to the pupil.
This legal obligation is set out under:-
Education (Scotland) Act 1980
Children and Young People (Scotland) Act 2014
When necessary to support the pupil’s access to education and meet this legal obligation, the personal information may be shared internally between departments of the Council. In particular personal information about pupils can be shared with Social Work and Educational Psychology in order to put in place support for learning.
To meet the requirements of the Education (Scotland) Act 1980, the personal information will also be shared with:-
SEEMIS, the Council’s Education Management Information System (MIS) provider. This sharing is required in order that the Council has a secure and effective way to record information about the Council’s pupils.
Scottish Qualification Authority (SQA), to enable schools to process personal data for exams in S4 – S6.
Further Education (FE) Colleges, to enable placements at FE Colleges Senior Phase programme in S4 – S6 as part of the programme for vocational qualifications.
Health professionals where a pupil requires urgent medical attention, for example on a Council activity or excursion.
Individuals have the right to access the personal information the Council holds about them. This right is called a Subject Access Request, often referred to as a SAR.
Individuals can receive a copy of the personal data held by the Council, details on why it is being used, who it has been/ will be shared with, how long it will be held for, the source of the information and if the Council uses computer systems profile or take decisions about you. Details on how to submit a Subject Access Request can be found here. https://www.eastdunbarton.gov.uk/council/data-protection/subject-access-request
Right to rectification
Individuals have the right to request the Council correct any information held about them that is inaccurate.
Right to erasure
Individuals have the right to request that the Council delete the personal information about them. This right is known as the right to be forgotten.
Right to restrict processing
Individuals have the right to request that the Council stops using personal information, while retaining a copy of it.
We aim to directly resolve all complaints about how we handle personal information. However, you also have the right to lodge a complaint with the Information Commissioner's Office, who can be contacted by post at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for more information at- https://ico.org.uk/concerns
You have the right to complain to the Information Commissioner’s Office should you be unhappy with the way we have processed the Personal Data. Details on how to report a concern can be found here: https://ico.org.uk/concerns/
Should you have any questions or concerns about our handling of the Personal Data Can you can contact Our Data Protection Officer:
Karen Donnelly Data Protection Officer East Dunbartonshire Council 12 Strathkelvin Place Kirkintilloch G66 1TJ